- Submitted by Amy Achilles
Statewide DTB/UMCC Issues as of 10/28/11
A memo went out in Region 3 on 10/24/11 describing changes to the work or work processes of the WFPS’s and SW’s. It is unclear at this time what this means and whether or not a DTB needs to be filed so I am scheduling a teleconference with CSD to get more information. Stay tuned.
A pre-authorization audit process, which had already been occurring for some time in the CSO’s, was announced in the CSC on 10/20/11 and raises significant concerns about the effect this will have on our members ability to meet expectations related to phones. I have discussed these concerns with Babs and advised her we are considering a DTB. She committed to getting some more concrete data and specifics about the process to me in order to determine what needs to be filed, if anything.
At our UMCC on 9/27/11 the possibility of using some canned language around furlough period in PDP’s was discussed. It has been determined this is not appropriate and that PDP’s need to be individual and meaningful so we are, at this point, monitoring the process and dealing with any PDP concerns as they arise. While there is no free pass for performing poorly, we need to monitor this process to be sure members are not seeing any negative documentation in their PDP’s related to furloughs. Also raised was the significant workload impact that doing all PDP’s by 10/31/11 has on our supervisors, as a result CSD has requested and been granted an extension for completing these through 11/30/11.
A DTB was filed 10/20/11 in response to notice that the CSD intends to close Othello, relocate staff from Colfax and consolidate the three Spokane offices into two. No meetings have occurred related to the DTB but an informal discussion took place in Spokane prior to the filing of this DTB.
A DTB was filed on 10/19/11 regarding staff reassignments in the CSC. At the statewide CSD UMCC management explained that they received approval to hire a number of positions. A large number of FSS and OAS positions were a part of that approval, nowhere near filling the vacancies in CSD but a good thing none the less. From the UMCC summary: “CSD has recently received authorization to hire 52 FSS’s and 24 OAS’s. Of those positions, all of the OAS’s will go to the CSC to free up the FSS’s currently working in HIU to do financial work. In addition, the CSC will receive 6 of the FSS’s. So, the end result will be about 18 FSS’s added to the CSC. The CSO’s will receive the remaining FSS’s authorized for hire as well as an additional 8 WFPS’s.” This DTB is related to the reassignment of the FSS’s currently in the HIU.
You may recall that in 4/10 a DTB was filed over the pilot contracting out portions of work to CHPW related to Disability Lifeline. Good news! On 10/20/11 it was announced that the work will no longer be going CHPW and will remain in the BU.
Early in 6/2011 a concern was raised about the removal of no weapons signs in the CSO’s. I spoke with Babs and she found that the signs cited inaccurate RCW’s. At that point we planned to make this an agenda item for update purposes at our first CSD UMCC. This issue was addressed at our statewide UMCC and the summary of that meeting went out to all CSD reps and the team.
SB 5921 was signed by the Governor and retained the language in section 27 establishing an employee incentive pilot related to Workfirst performance. The bill requires the Department to implement a pilot by January 1, 2012, and to report to the Legislature on pilot implementation and outcomes by January 1, 2013. The department has not determined how they plan to implement this yet but we would expect to receive formal notice and plan to file a DTB as soon as that is received. On 8/17/11, I confirmed CSD has not yet developed any plan on this issue. In 10/11 I received a copy of an email that shows that management is working on developing their plan. I sent an inquiry to HR and CSD and the response was that a notice will be coming very soon. Once received, a DTB will be filed.
A DTB was filed 4/20/11 regarding benefit portal. No notice was received and not a lot of detail was available but members had brought forward concerns directly to me that resulted in the filing. A meeting occurred on 8/15/11 and following the meeting it was determined there was not currently an impact to our BU. This DTB is withdrawn with the understanding that should the scope of Benefit Portal change, we would file a new DTB. A summary was sent out to all CSD reps.
A DTB was filed on 3/17/11 in response to management’s intent to relocate the King North CSO to the North Seattle Community College Campus effective 5/6/11. The team appointed to this is Justin Fellores, Greg Gunther and Herbie Martin. The meeting occurred on 4/28/11. The main issue per the CR was parking costs and free parking has already been arranged. Other issues such as safety committees, bulletin boards etc. were addressed at the meeting. A follow up meeting occurred on 8/17/11 to address outstanding issues. This was productive and a summary went out to the team and the Seattle CR. This DTB will be closed sometime next week.
A DTB was filed 2/9/11 regarding management’s intent to reconfigure EBT services. The team appointed to this DTB was Gayle Chamberlain-Smith, Daniel D’Haem and Rod Sauer. Jeanine was attending as well. The first meeting occurred on 3/31/11. This meeting was mainly an informational session at which we walked through their proposal and questioned each section. At our meeting on 4/27/11, we maintained our position that proper notice was not received and we were not convinced this would achieve a cost savings or efficiency as required by the RCW. Management acknowledged that the notice was not proper and delayed implementation until 7/11/11. Between then and now we have had a couple of other meetings with what we thought was the final one occurring on 6/9/11. The outcome was a draft MOU establishing a 12 month pilot project. Since that time the department placed this issue on hold and then came back to the table on 10/4/11 narrowing the scope of it significantly. It will be a pilot in the Spokane area and related to replacement EBT cards only, not initial. A copy of the final MOU went out to the team and to CSD Reps in 10/11.
A DTB was filed 1/7/11 not in response to a notice, but to a change in leave approval practices at the Mt. Vernon CSO. A lengthy information request was sent in order to prepare we’ve just had our first meeting on 4/19/11. Resolution has not been reached and follow up is in process, we are still awaiting an information request. I have attempted follow up on this issue several times w/ the HRD rep with not much response, so we decided to pursue follow up from CSD by placing it on the statewide agenda. Since that time I received a request from HRD about what more was needed and I have requested a follow up meeting. The team appointed is Marci Douglas-Bumgarner, Diane Linnell-Merry and Terea Gilmore.
A DTB was filed 9/7/10 regarding the CSC implementing a statewide tele-work project. This has been completed and is now closed. Six monthly follow up teleconferences have also now been completed and a detailed summary of the final meeting went to all CSD reps. The next step was to expand the opportunity to about 70 more people in the near future. At the CSC UMCC on 8/9/11 we were informed that there are 75 slots available and that about 130 members have expressed interest in those slots. The selection will be based on the agreed upon criteria. We were also informed that, due to a technological glitch, the setup of the 75 new participants may be delayed by about a month.
Under the new CBA, CSD UMCC’s will occur. The first one occurred on 9/27/11 at the ESA building in Olympia and a summary was sent out to the team and CSD reps.
A CSC UMCC occurred on 8/9/11 and a detailed summary was sent out to the team and CSD reps.
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